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Party planning is key to preparing and achieving a successful paint party in your home, business, church, community center, favorite restaurant, or at one of our venues. Your guests will appreciate your efforts, as host, and remember the great time they had at your party!
Below are paint party tips that will help a party host throw a successful paint party.
Planning at least 1 month in advance will give you a greater chance of securing your desired date and time. Be sure to secure your party date with Paint Palooza prior to sending out invitations.
Canvas Size Matters – The most common canvas size is 16″ x 20″, however, if your paint party time is limited or you are hosting a kid’s paint party, you may want to select an 11″ x 14″ canvas for your party.
Kid party – Pick a painting that all guests can complete, based on the age & number of the guests, etc. We will provide painting instruction for kids ages 6 and up. Each child under the age of 6 yrs old, must be accompanied by an adult. The adult must assist the child with the instruction and painting. We will gladly consult with you on your painting selection. Most parties for younger painters will require pre-sketching and prepayment for the guaranteed # of painters. (Note: Additional charges will apply for children under age 6 who are not accompanied by an adult. Advance arrangements must be made when setting up the party.) Painting selection is based on age of painters.
Adult party – Relaxed is great, however, we would like your guests to love their painting! If wine or other alcoholic beverages will be served before and/or during the painting time and to ensure your guests can follow the instructions, you may consider limiting alcohol consumption until the painting is complete.
Large Parties – The painting options are limited for large parties (over 40 painters) to obtain a better painter level of satisfaction.
Since everyone is so busy these days, especially during the warmer months, sometimes it can be difficult to gain a firm commitment from individuals, couples, or groups you invite, Communication is Key to securing their commitment. It is recommended that your use verbiage like one of the following:
- To ensure we have enough painting supplies, please accept this invite by (your RSVP By Date).
- To ensure we have enough painting spaces set up, please provide RSVP by (include your RSVP Date).
It is important that all guests can see their canvas. Lighting is best above or behind the painters so the light does not blind the guests and so they can easily see their own canvas as well as the artist’s instruction. It is important that all guests can easily see their canvas clearly. Lighting is best above or behind the painters, but not shining in other painters’ eyes so the light does not blind the guests and so they can easily see their own canvas as well as the artist’s instruction.
Your instructor's arrival time will depend on a few factors, such as:
- number of guests
Please ensure the tables and chairs are set up, and covered (as you see fit) prior to your instructor arriving.
(See Tip #6 for space needed.)
Set Up takes about:
- 1 hr for small parties (up to 10-20 people)
- 1 to 1-1/4 hrs for medium parties (20-35 people)
- 1-3/4 hrs for large parties (40 people or more)
Clean Up takes about:
- 30 minutes for small parties
- 45 minutes for medium parties
- 1 hr or more for large parties
Please factor these times in when reserving or renting space for your paint party.
In home party space is often restricted. If you would like to host your party outdoors, please keep these requirements in mind:
- You MUST advise a Paint Palooza Representative in advance to ensure the instructor is properly dressed for the weather condition
- Temperature must be between 60 & 80 degrees and not be in direct sunlight
- Fans must be on low volume
- Must not be in a windy area or must be protected from winds
You should allow enough space per table for your canvas + water cup, more room if food will be available during the painting time so painters are comfortable. Easy access between tables is often overlooked. Here’s a general guide to help with planning your table spacing for comfort, when selecting a landscape style painting selection:
- 11×14 canvas = leave approximately 20″ to 22″ space
- 16×20 canvas = leave approximately 26″ to 28″ space
- Minimum of 30″ between tables – you can also alternate spacing of painters to allow for more room.
- A lessor amount of space is needed for portrait style painting selection
Try to avoid placing painters with their backs to the instructor, if possible. If room allows, painters may be placed at the end of a table, facing the instructor.
Allow a 6’ x 6′ area for the instructor to paint and instruct in front of the guests. A small table for the instructor to place the paints on will be helpful and appreciated.
If you prefer to have more space for your painters, you may want to consider using one of our venues for additional space and you won't have to do any clean up!
Guests are often late to a party. This creates a challenge for the instructor. If the instruction start time is delayed, it may affect the instruction completion time and may result in additional costs, see “Pricing”. To avoid a delay, it is recommended that invitations include an earlier time of arrival or earlier instruction start time on the party invitation, i.e. 15 or 30 minutes. You may also elect to make mention something like: “Instruction time will begin at 1:00P. Please arrive early to ensure you are ready to paint and don’t miss out on the instruction.”
To ensure your art instruction starts and ends on time, communicate with the instructor to determine expectation.
Some guests are unaware of the length of time paintings take and make plans to attend other events after your party concludes. If you communicate a party end time, you may want to communicate the time your instruction is scheduled to complete, i.e. 2 hr, 3 hr, etc. so your guests can plan accordingly.
Before your instructor arrives, please ensure: